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Conference and event management

From small, one-session conferences and events for five to ten people, to multi-week conferences for several hundred people, Millennium has the experience and expertise to make the event hassle-free for our clients, and memorable for their guests. We specialise in the management of the traditional MICE – meetings, incentives, conferences and events.

Millennium’s conference and event management services include full management of the conference, from concept and communication, to travel and accommodation, registration, implementation and post-conference feedback.

Over and above the services provided by our in-house team, we work with a network of highly talented suppliers of diverse services such as entertainment, catering, photography, staging, technical lighting and sound to bring you the best event possible. Event management services include:


Conference management

  • Source and manage:  venues, accommodation, speakers, transport, transfers, entertainment, decor and technology.
  • Produce budgets and financial reports.
  • Secure online registrations.
  • Fast, professional and efficient on-site registration.
  • Provide full on-site management of your event.
  • Abstract management.
  • Sponsor/exhibitor management.
  • Pre- and post- conference tours and excursions.
  • Accompanying person programmes.


  • Design conference look and feel.
  • Conference website.
  • Mobile app.
  • Marketing and communication programme.
  • Post-conference survey


  • Negotiate group airline fares, issue and deliver tickets.
  • Arrange ‘Meet and Greet’ services.
  • Arrange and administer luggage transfers.

About us


three XL Millennium has been in the travel, conference and event management business for 26 years. Between the three directors - Linda Benwell (Managing Director), Nicki Nielsen (Sales Director) and Grace Ruivo (Finance Director) - they have more than 120 years of experience under their belts! More...

Broad-based Black Economic Empowerment (BBBEE)

XL Millennium Travel is fully BEE compliant with a Level 4 Contributor to B-BBEE. Equity in XL Millennium Travel is held by SAARP management, BEE partners, Millennium Travel staff and an additional partner.

BEE Certificate

Some of our 2015/2016 events

3-day EXHIBITION & COMPETITION for World Skills South Africa.
3 days, 8000+ visitors.
Cape Town.



INCENTIVE TRIP for large insurance company. 40 delegates travelling to Mozambique.


CONFERENCE for international school association. 4 days, 500 delegates. Cape Town.


CONGRESS for medical association. 3 days, 250 delegates. Stellenbosch.


SALES CONFERENCE for large food brand. 50 delegates. Cape Town.


DESTINATION MANAGEMENT - 5 VIPs from an academic association travelling to Senegal.


DESTINATION MANAGEMENT for an international school rugby team travelling to South Africa. 24 delegates.


CONGRESS for an international public relations association. Johannesburg.


WORLD CONGRESS for large government department. 400 delegates. Cape Town.


TRAVEL WORKSHOP for a Cape Town university. 120 delegates. Cape Town.


CONFERENCE for a pharmaceutical assocation. 300 delegates. Johannesburg.


CONFERENCE for an international women's organisation. 400 delegates. Cape Town.